Resignation Letter Format

What a Resignation Letter Format Is

A resignation letter format is the written notice you give an employer: who you are, the post you are leaving, your last working day, and the notice period in your appointment terms. This page opens with a filled example and a blank letter you can print or save as a PDF. Choose a short-notice wording if you need to be relieved before the full notice.

The letter is built in your browser. Your name, employee ID, and reason are not uploaded. The sample names are fictional.

How to Fill the Resignation Letter

1. Start from the example or a blank letter.
2. Replace your name, designation, department, and employee ID. Each field has a short note about what belongs there.
3. Address the letter to the manager who should receive it, and add the company name and office address.
4. Enter the letter date, the notice period from your appointment letter, and your last working day.
5. Add a reason only if you want one. Then print, copy, or download a PDF.

Notice Period and Short Notice

Many appointment letters in India set a notice of 30 or 60 days. This format does not decide that period for you. Type the period your letter requires. The short-notice option asks the company to relieve you earlier and says you will still hand over your work. Acceptance of a shorter notice is the employer's decision.

Send the letter to your manager and keep a copy. A later offer letter format is a different document, used by the company that is hiring. If you need time off before your last day, draft that separately with the leave letter format.