Leave Letter Format

What a Leave Letter Format Is

A leave letter format is the application you send a manager before you are away: the type of leave, the dates, and a short reason. This page opens with a filled casual-leave example for three days, a blank application, and a sick-leave example. You can also draft earned leave, a half day, or maternity leave, then print or save a PDF.

The letter stays in your browser. It does not check your leave balance, and it is not an approval. Your company still has to grant the leave. The sample names are fictional.

How to Fill the Leave Letter

1. Start from the casual example, the sick-leave example, or a blank letter.
2. Enter your name, designation, department, and the manager who approves leave.
3. Choose the leave type. Half day hides the end date and asks which half of the day.
4. Set the dates. The day count includes the start date and the end date.
5. Add a short reason and a phone number, then print, copy, or download a PDF.

Casual, Sick, Earned, and Maternity Leave

Casual, sick, and earned leave use the same application shape with a different subject line. A half-day letter asks for the first half or the second half of one date. Maternity leave uses your from and to dates and says you will hand work over before you leave. How many days you can take depends on company policy. For maternity leave, also check the Maternity Benefit Act and your HR policy before you rely on a number of weeks.

If you are leaving the job rather than taking leave, use the resignation letter format. A school or employer certificate that you study or work there is the bonafide certificate format.